Western Libraries

Policy for Assignment of Research/Study Space

updated March 2014

The D.B. Weldon Library has a limited number of individual research/study spaces. These rooms provide locked, assigned space to those engaged in research and writing who require continuous access to a substantial number of The D.B. Weldon Library materials. Assigned Studyrooms may be renewable for a maximum of two years, normally.  All studyroom assignments are subject to approval on a semi annual renewal basis.  In that rooms are in heavy demand, only apply if you will need continuous access to a room.

The assignment of Weldon Research/Study Space is a Weldon service and final assignment will be approved by the Office of the Assistant University Librarian (AUL) for The D.B. Weldon Library and email notification will indicate authorization by the AUL.  Faculty and Professors Emeritus/Emerita who do not have an office on campus may qualify for a room.

The primary user groups that will be given priority for study space will be faculty and graduate students in the disciplines currently served by The D.B. Weldon Library (Arts and Humanities, Social Science, Information & Media Studies, and includes such interdisciplinary programs as Theory & Criticism and Women’s Studies). Health Science applicants may also be considered primary users because of the historical distribution of the Kinesiology collection between the Taylor and Weldon Libraries. Applications from other faculties will only be considered if Research/Study Space is still available after filling applications from the primary user groups.

The following categories of users are eligible to apply for study space:

Graduate students preparing for comprehensive examinations or who are writing a thesis and dependent upon library holdings that either do not circulate or are difficult and heavy to transport to/from the library.

Faculty (including Professors Emeritus/Emerita) and post doctoral fellows involved in research requiring considerable access to library holdings that either do not circulate or are difficult and heavy to transport to/from the library.

The Application Process:
Applications are reviewed by a panel to ensure that the criteria for eligibility are met by applicants.  Applicants must include a written rationale outlining their research need for continuous access to the collections of The D.B.Weldon Library. Final assignments are approved by the Assistant University Librarian for The D.B. Weldon Library and email notification will indicate authorization by the AUL. Applicants may re-apply for each session regardless of whether or not they have recently occupied a research/study room.

The deadline for the receipt of applications will be posted in The D.B. Weldon Library one month prior to the submission deadline and on the Western Libraries website. Rooms are assigned for the following academic terms:

May 1st to September 30th
October 1st to April 30th

Those who are assigned rooms are strongly encouraged to relinquish them at any time if they are no longer required for continuous use. They will then be available for re-assignment. It is understood that violation of the posted rules will be grounds for termination of study room assignment.

Daily Rooms:

Several Research/Study Rooms are available for daily bookings, in recognition of the research needs of our growing faculty and graduate student community.  Study Room keys are available at the Service Desk for one day use.  Keys must be returned before library closing, and the Study Rooms may not be booked in advance.

Applications:

Click here for a printable application form for term study/research space