Western Libraries

Westerns Retention and Disposal Schedules: 07 - Teaching

 

07 – TEACHING AND LEARNING

07.01

EXAMINATIONS, TESTS, PAPERS, AND OTHER STUDENT WORK

Records used in evaluating student levels of learning: examination and test papers and workbooks (completed by students).

Also includes work done by students as part of their courses, practicums, laboratories and related activities and used in the evaluation of their learning (e.g. research papers, lab manuals, etc.)

Excludes:

  • Examination questions, marking criteria, and answer keys.
  • Dissertations and theses.
  • Lists of results and grade submission forms (see 05.14).

Affected Unit(s)

Active

Retention

Semi-active Retention

Total

Retention

Final Disposition

Responsible

Faculties, Schools, and Departments

Last Use* + 1 year

--

Last Use* + 1 year

Confidential Destruction

Other

All

Last Use* + 1 year

--

Last Use* + 1 year

Confidential Destruction

*The date of the last class if there is no final examination, the date that the marks were submitted after the final examination, or, if an appeal has been made, the date the student is informed of the decision on the appeal, whichever is later.

Effective Date: October 14, 2008

07 – TEACHING AND LEARNING

07.06

COURSE OUTLINES (SYLLABI)

Records containing the designation, title, syllabus (content, objectives, and requirements), schedule and evaluation methods for each of the institution’s undergraduate and graduate courses.

Excludes: Course materials and notes.

Affected Unit(s)

Active

Retention

Semi-active Retention

Total

Retention

Final Disposition

Responsible

Office of the Registrar

Completion of Course + 1 year

9 years

Completion of Course + 10 years

Full Archival Retention

Other

All

Completion of Course + 1 year

--

Completion of Course + 1 year

Confidential Destruction

Effective Date: October 14, 2008