Community Corner Terms of Use
Updated: August 2026
The Community Corners at Weldon and Taylor Library are spaces for hosting events that engage with library users to enrich Western’s academic life.
Western Libraries reserves the right to cancel bookings or restrict groups from future bookings if groups do not adhere to this policy.
Eligibility
Campus units, faculties, researchers, and Western Libraries staff are all eligible to book the Community Corners. Events must support Western’s academic life.
Academic life is defined as events that support students, faculty, staff, and researchers in achieving their academic or career goals. Examples include: promoting or receiving feedback about services or resources, advertising research studies or workshops/conferences, or offering academic support.
The space is not available to USC clubs and student groups, or to community groups external to Western. To find an alternative space, please reach out to the USC or Western Room Reservations.
Availability
Bookings operate on a first-come, first-served basis. One type of event or group is not prioritized over another. Bookings for the academic year (September – April) can be made no earlier than August 1.
Events must begin when the Info Desk is open and finish at least 30 minutes prior to the Info Desk closing. Please consult the library’s hours for up-to-date opening and closing times.
Requests for recurring bookings may be considered.
Non-commercial Initiatives Only
No products or services will be sold. Fundraising initiatives are not permitted.
Campaigning by candidates for elected positions is not permitted.
Booking Information
Community Corner bookings are limited to two per day for a maximum of four hours. Requests to book the spaces can be made via the Western Libraries website. The request form must be filled out in full and signed for the request to be considered. The following information must be included in the request:
- Requestor name and contact information
- Name of group
- Purpose of event
- Date of booking
- Start and end time of booking
- Descriptions and/or images of any signs, handouts, display material, etc.
Space Setup
The Weldon Community Corner can accommodate one booking at a time. The Taylor Community Corner is divided into three sections (A, B, and C), so that up to three bookings can be accommodated at a time.
Each space provides a table and chairs. They are located at high traffic areas near the entrance of each library, making them ideal for engagement with library users.
Library staff are not available to help with setup, or to support events in any capacity.
Space Access
The space can be accessed at the start of a booking. If the space is occupied, please connect with library staff at the Info Desk for assistance.
Groups must arrive at the start of their booking, and promptly vacate the space at the end of their booking.
Cancellations and No-Shows
The library must receive notice of booking cancellation at least twenty-four hours before the event date. If a group fails to show up for their booking with no notice of cancellation, they will be restricted from future bookings.
Soliciting Users
Groups must use a passive marketing approach when soliciting library users. No aggressive solicitation methods (shouting, calling out to passersby, using a PA or megaphone, etc.) are permitted.
Groups must remain within two feet of the Community Corner.
Signage and Display Material
All signs, handouts, and display material must be listed and described on the booking request form, or provided to library staff for review prior to the event date. Signs are permitted only at staff discretion.
Standing displays or banners should not be more than four feet wide and eight feet tall, and must be placed and fit comfortably behind the table. Small three foot wide standing banners may be placed at the side of the table, space permitting.
Banners or signage can be placed and attached along the front of the table. No material can be affixed to or hung from any other surfaces (walls, floor, furniture, etc.). No material can be placed in the walkway in front of the table.
External equipment requiring a power source (kitchen appliances, lighting, electronics, etc.) is not permitted in the space. Equipment that does not require a power source is permitted at the discretion of library staff.
The use of speakers and playing of music is not permitted.
Balloons are not permitted in library spaces.
Libraries are scent-free spaces. Please do not wear or use anything with a strong scent at the Corners.
No storage is available for any items or materials brought in by groups using the Community Corners (posters, equipment, supplies, etc.). Western Libraries is not responsible for any loss, damage, or theft of materials.
Food
No food can be sold, distributed, or consumed while in library spaces. Lidded beverages are permitted.
Cleanup
Groups booking the space are responsible for ensuring the space is left clean and tidy at the end of their booking. Groups that do not leave the space in a state of cleanliness will be restricted from future bookings.
Items left behind will be handled according to the Libraries’ lost-and-found procedures.
Event Promotion
As appropriate and where resources permit, Western Libraries may help promote the event in the following ways:
- Share social media posts that tag @westernulibs.
- Hang posters in our libraries that the organizer drops off at the Weldon or Taylor Info Desk.
- Forward promotional email to all Western Libraries staff.
Unless Western Libraries is a formal partner for the initiative, the Libraries’ name may be used only to designate the location of the function. The use of the Libraries’ spaces does not constitute an endorsement of the content or purpose of the event.
We appreciate your cooperation in adhering to these policies to ensure a positive experience for all users of the Community Corners.
