Use ORCID to Make Submitting Your Canadian Common CV a Breeze

Published on April 19, 2023

Tired of adding your publications every time you submit a Canadian Common CV (CCV) for funding? We can show you how to export your works from your personal ORCID profile and upload them into the CCV.

Exporting your work from ORCID

Although the CCV has not yet officially integrated with ORCID, there is a workaround: you can export a BibTeX file from ORCID in four easy steps and load it into the CCV site.

  1. Start from the Works section of your record.
  2. Select the work(s) you would like to export.
  3. Under "Actions", select “Export works” to export just the selected work(s), or "Export all works" to export all the works.
  4. Review the selected works, then click “Export selected works to BibTeX” at the bottom of the page. The export will begin immediately and the BibTeX file will automatically download to your default download folder.

The ORCID help documentation has full instructions on how to export to BibTeX.

Uploading your work to the Canadian Common CV website

To upload the file in BibTeX format to the Canadian Common CV website, first ensure that you have saved the BibTeX file from ORCID in a location where you can retrieve it when prompted by the CCV.

  1. In the CCV, click on the "Utilities" tab at the top of the page.
  2. Click on "Import Publication from file".
  3. Select the source of the information.
  4. Attach the file containing your bibliographic information from the source indicated in Step 3, then click "Import".
  5. The system will prompt you to indicate where each of the publications you are importing should be placed (e.g. Journal Articles, Book Chapters, etc.).
  6. Click on "Confirm Import". Your publications should now be successfully imported.

We recommend looking over your application before submitting to ensure that the publication information is correct.

For further instructions, see the Canadian Common CV website for how to upload a file in BibTeX format.

What Is ORCID?

ORCID, which stands for Open Researcher and Contributor ID, is a global, not-for-profit organization sustained by fees from our member organizations. It is community-built and governed by a Board of Directors -- which includes individuals, research and scholarly organizations, data repositories and libraries, publishers, patent offices, service providers, and others.

Learn More About ORCID.

What Is An ORCID iD?

An ORCID iD is a unique identifier that can gather all of a researchers’ works in one place and link to other researcher numbers such as Scopus ID and Publons ID and ISNI. The ORCID iD is controlled by researchers, and it enables them to distinguish themselves (disambiguate their name) and their research activity. It stays with the researcher even if they change institutions, subject areas, countries or even their name.


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