DOIs For Your Journal

Why use DOIs?

A DOI (Digital Object Identifier) is a permanent identifier for an article. Using DOIs helps with:
  • Persistent links: while URLs can change, DOIs don’t, even if content moves or a journal ceases publishing
  • Visibility and findability: metadata about the article is also stored with the DOI, and that metadata can then be shared with other systems, such as article databases, library systems and scholarly sharing networks, that can use it to help their users find the research they’re interested in.
  • Sharing articles: a DOI is all that is needed to point someone to your article, and it will always work.

Each registered DOI costs US$1. Western Libraries will pay this fee for all of the journals we host on OJS.

If a journal assigns DOIs to its articles, it has to list the DOIs of the papers that are cited by the articles it publishes. This is a requirement from CrossRef. Journals usually ask authors to provide the DOIs of the papers they cited.

How is the DOI format determined?

A DOI is displayed a link in the form of https://doi.org/10.5206/xxxxx
  • https://doi.org/ is the DOI prefix
  • 10 is the CrossRef Directory Code; all CrossRef DOIs start with 10
  • 5206 is the code assigned to Western Libraries as a publisher member of CrossRef
  • The rest is the suffix, determined by the journal team in consultation with a Western Libraries OJS Administrator. The default pattern in OJS is: %j.v%vi%i.%a for articles, where %j is journal initials, %v is the volume number, %i is the issue number, and %a is the OJS article ID.

With the default pattern, the DOI would look like this: https://doi.org/10.5206/cjsotl-rcacea.v8i3.123

Different patterns are also possible; for example, if your journal doesn’t use issue numbers. Talk with a Western Libraries OJS Administrator to determine what’s best for your journal.

How to Set Up DOIs for Your Journal

The steps below have been adapted from the Queen’s University Library guide DOIs & Your OJS Journal.

Step 1: Initial Setup on Your Journal Site               

One of Western Libraries’ OJS Administrators will complete these initial setup tasks in order to activate the DOI plugins on your journal site:

  1. Ensure that all Journal Setup steps have been accurately completed in your Journal Setup pages, including the following information:    
    1. Journal Title
    2. Journal Initials
    3. Journal Abbreviation
    4. Journal ISSN (or electronic ISSN)
    5. Principal Contact (name and email)
    6. Technical Support Contact (name and email)
    7. Publisher (Institution and URL)   
  2. Enable and configure both the DOI Public Identifier plugin and the CrossRef XML Export plugin to automatically deposit article DOIs to CrossRef as articles are published.
  3. Set the syntax for the item suffix, in consultation with the journal editor. The suffix will be made up of an acronym based on the journal’s title using ASCII characters as well as the journal volume and issue number (if used).

Step 2: Automatically Assign DOIs for New Journal Issues or Articles

Important: *DO NOT schedule your new journal issue or individual articles to recieve new DOIs via CrossRef until you have completed all of the editorial workflows and your issue/article(s) is ready for publication.*

The Journal Manager needs to go through these steps in order to automatically assign DOIs for new issues or articles published in your OJS journal:

  1. Once you have completed all peer-review and editorial steps in the Submission workflow and scheduled the articles for publication, publish the article/issue. Navigate to Issues > Future Issues > click the blue triangle to the left of the issue > Publish Issue
    1. Note: To transfer the article metadata to CrossRef, in order to return the DOI, you must publish the issue in OJS.  
  2. Submit the issue/article(s) metadata to CrossRef:    
    1. ​Navigate to Tools > Import/ Export > CrossRef XML Export Plugin
    2. Navigate to the Articles tab
    3. Select the journal issue or individual articles for which you wish to mint DOIs
    4. Check the box Validate XML before the export and registration
    5. Select Submit to register all selected articles. There may be a short time delay while the metadata is transferred to CrossRef. The status should then change to 'Submitted.' The article DOI should now be visible via the article homepage in OJS.  
  3. Add the DOI to the production-ready formatted article file as a full DOI URL: https://doi.org/10.5206/cjsotl-rcacea.2011.1.5
  4. Save the final galley file as a PDF and/or html and upload it to the journal issue: Issues > Back Issues > select the issue > navigate to each article in the Table of Contents > Add galley

As an alternate workflow, if you prefer to upload the final galley file before publishing the issue:

  1. Once you have completed all peer-review and editorial steps in the Submission workflow and scheduled the articles for publication, navigate to the submission page for each article in the issue and click on Metadata > Identifiers. You will see a preview of the DOI, which you can copy to add to your galley.
  2. Add the DOI to the production-ready formatted article file as a full DOI URL: https://doi.org/10.5206/cjsotl-rcacea.2011.1.5
  3. Save the final galley file as a PDF and/or html and upload it to the journal issue: Issues > Back Issues > select the issue > navigate to each article in the Table of Contents > Add galley
  4. Publish the issue. Navigate to Issues > Future Issues > click the blue triangle to the left of the issue > Publish Issue
  5. Submit the issue/article metadata to CrossRef:    
    1. ​Navigate to Tools > Import/ Export > CrossRef XML Export Plugin
    2. Navigate to the Articles tab
    3. Select the journal issue or individual articles for which you wish to mint DOIs
    4. Check the box Validate XML before the export and registration
    5. Select Submit to register all selected articles. There may be a short time delay while the metadata is transferred to CrossRef. The status should then change to 'Submitted.' The article DOI should now be visible via the article homepage in OJS.  
Notify Western Libraries’ OJS Administrator about any changes to the metadata for articles published in your OJS journal, which have already been assigned a DOI, so that the item records in the CrossRef metadata registry can be updated.