Western Archives acquires University records that document the University's history, organization, structure, programs and functions. To augment the information in these records, the records of affiliated institutions and campus organizations, the personal papers of individuals, and collections of material from other sources that document the life of the University community may also be acquired.
With the exception of University records, which are the sole purview of Western Archives, the acquisition of other archival materials is carried out in cooperation with, and in consideration of the mandates of, other formally constituted archives. Items offered to Western Archives that appear to be more appropriately acquired by another archives will normally be referred to that institution for review.
The records of affiliated institutions and campus organizations, the personal papers of individuals and collections of material from other sources are accepted in accordance with terms negotiated by the owner and Western Archives and documented in a formal donation agreement. All donated materials become the property of the University.
In special circumstances, Western Archives may consider acquiring materials that are outside the normal scope of acquisition activity in order to support research in a particular field. However, all such potential acquisitions must be submitted to the President's Advisory Committee on University Records and Archives for approval or referral, as appropriate, on a case-by-case basis.