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Fines and Suspensions


Overdue fines are not charged for regular loans of any materials. Users are given 30 days to return materials before items are declared lost.

Items declared lost incur the following charges:

  • $25 non-refundable administration charge
  • $125 default replacement charge
Fine rates by material type
Material Type Rate Per Item Maximum Per Item
Hourly Loan Items $2.00 /hour $56.00
Short Loan Items $2.00 /day $56.00
Recalled Items $4.00 /day $56.00

Recalls are staff mediated only if a copy is required for Course Readings or other unique circumstances. If an item is recalled, it is your responsibility to return the item in person, by mail or via courier by the date specified on the recall notice.

You are responsible for any lost items, fines incurred or damage done to borrowed items. Suspension of borrowing privileges occurs when you have over $20 in fines.

Lost or Damaged Items

An item that is 30 days overdue is presumed lost and is billed for replacement. Western Libraries issues invoices for the replacement cost plus administrative fees for lost items. The replacement cost includes:

  • $25 non-refundable administration charge
  • $125 default replacement charge

Lost and/or damaged materials are billed to your account.

If an item borrowed through Interlibrary Loans is lost or damaged, please contact Interlibrary Loans staff immediately. For more information, see Interlibrary Loans Borrowing Policies.


Refunds for Paid Items

Western Libraries will refund the replacement charges if the item is returned. The $25 processing fee remains payable.

Payment Options

  • Student, faculty, and staff: Pay online via your My Library Account.
  • Visitors and Alumni: Pay online via credit card.
  • Interac, Visa and MasterCard are accepted at Taylor Library, Weldon Library and King's University College Library.
  • Cash and personal cheques are accepted at all library locations. Please make cheques payable to The University of Western Ontario.

Fines Appeals

We encourage you to first discuss your situation with library staff.

If you would like to appeal your fines, complete the online form. A printable version of this form is also available.

Academic Sanctions (Sealed Records)

If you have outstanding library charges that exceed $100, your academic record will be sealed. The fee for unsealing records is $40 and is non-refundable.

Suspended Accounts

Your account is suspended if:

  • You have lost items billed for replacement
  • Overdue short term loans
  • Overdue recalled items
  • More than $20 in fines
  • Your record is sealed

To reinstate your borrowing privileges, you must return all relevant items and pay your fines.