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Shelf-ready Summary - Western Cataloguing Specifications

Shelf-ready Summary - Western Cataloguing Specifications

The following services will be provided for WL cataloguing:

MARC records customized

MARC records original

LC Authority control (name, series, subject) for all headings

LC Classification

LC Subject Headings

Flagging

FTP delivery of records

Labels

All records catalogued according to AACR2, MARC21 (current versions)

Shelflisting

change cutter to fit WL shelflist (do not consider affiliates' cutters)
check for series classed together (if new series, check with WL)
class Bibliography in Z, except for Music (see exceptions below)
subject cutter matching and edition matching

SEE WL exceptions to LC classification

SEE WL policy for cuttering Mac, Mc, Saint, St.

Use LC shelflisting rule to cutter for numbers

Added copies

WL does not want duplicates of material in the WL catalogue, however added copies of material held by the Affiliates are to be sent. If the record is already in the catalogue with only locations for Affiliates, process and flag as an added copy.

Print and E-books use separate records. For added copies, ignore any e-book records. Print copies of the same item should be considered copy 2s; flag and send, do not catalogue.

Flagging

added volumes for multi-volume sets - processing only (no label) - flag and send
multimedia - do not catalogue or process - flag and send
books that include multimedia (i.e. CD-ROM in pocket) - catalogue, process, create two extra labels, flag, and send (do not attach extra labels)
books where record contains 856 with full text URL - catalogue as usual - flag and send [if Coutts checks URL to make sure it's working, these do not need to be flagged]

Local data requirements

001 = Coutts control number

035 - DO NOT DELETE

040 - add $dCaOLU

090 - WL local call number. Base classification goes in subfield a (090$a) and the call number cutter goes in subfield b (090$b), add $9 local

386 - Do not accept or supply [this is a change]

650 2 - keep MESH

650 5 - keep NLC headings

650 6,7, etc. - delete all (French, German, etc.) headings

655 - 655 accept when provided, required field in music records for scores and parts

856 - see under "flagging" above; delete 856 if URL does not lead to full text (i.e. contents note or summary only)

976 - add $eCoutts, add $9 local

Labels

Provide 1 spine per item (unless otherwise noted)

Font: Roman

Size: 10 or 12 ??

Coutts may modify the font and size in order to fit longer classification onto the labels.

Label should be placed on the spine 1.5 inchs from the base of the book, unless the book is less than 1/4 inch thick, in which case it should be placed on the front cover beneath the bar code.

See WL policy for call number format.

Oversize

Oversize designation is generally applied to all books that are greater than 27 cm in height or greater than 27 cm in width, with some exceptions. See WL policy for oversize/jumbo/miniature materials.

Locations

See List of location codes.

Exceptions

All Western contributors (authors, editors, departments, faculties, etc.) must be included as an added entry and mentioned in a note as needed. See WL policy for WL authors.

See document: WL classification exceptions.

Education

Documents to be consulted:

Education exceptions

Accompanying materials for EDU/CRC

Law

Documents to be consulted:

Law classification: KF modified

Special treatment of some loose-leaf materials for Law

Map and Data Centre

i.e. fund code gmada

Map and Data Centre - Atlas exceptions